Rotary Club of Grand Turk - Tel: 649.946.2105

Board

The Board is responsible for doing whatever may be necessary for the furtherance of the purposes of the Club and RI as a whole, the attainment of the Object of Rotary, the study and teaching of RI's fundamentals, the preservation of RI's ideals, ethics, and unique features of organization, and RI's extension throughout the world.

President

It shall be the duty of the President to:

1) Presides at all meetings of the club
2) Ensures that each meeting is carefully planned, and opens and adjourns on time
3) Presides at meetings of the board of directors
4) Appoints club committee chairs and members who are qualified for the jobs assigned
5) Ensures that each committee has definite objectives and that each is functioning consistently
6) Holds regular club assemblies, the first as soon as possible after the appointment of committees
7) Attends the district conference
8) Cooperates with the governor in various club and district Rotary matters, and handles all correspondence promptly
9) Supervises the preparation of a club budget and the proper accounting of club finances, including an annual audit
10) Ensures that written reports by the various committee chairs are presented to the governor on the occasion of the governor’s official visit to the club
11) Makes use of information and helpful suggestions available at RI's Secretariat
12) Ensures that important information from Rotary World, the governor’s monthly letter, and other bulletins and literature from RI's Secretariat and governor is passed on to the club members
13) Ensures that the club is properly represented at the district conference and at the RI Convention
14) Conducts a semiannual “check-up” in January of all committee activities and objectives for the balance of the Rotary year
15) Submits a comprehensive report to the club in June of the status of its finances and the extent to which it has achieved its objectives for the year
16) Confers with the incoming club president before going out of office
17) Arranges a joint meeting of the incoming and outgoing boards of directors for the dual purpose of getting the new administration off to a good start and providing continuity of club administration.

President Elect

It shall be the duty of the President Elect to serve as a member of the board of directors of the club; and shall assume and execute full responsibilities of the President in his/her absence and to perform such other duties as ordinarily pertain to the office.

Vice-President

It shall be the duty of the Vice-President to serve as a member of the board of directors of the club; and shall assume and execute the responsibilities of both, the President and/or President Elect, in his/her absence and to perform such other duties as ordinarily pertain to the office of vice-president.

Secretary

It shall be the duty of the Secretary to:
1). keep the records of membership,
2). record the attendance at meetings,
3). send out all correspondences and notices of regular and board meetings
4). record and preserve the minutes of such meetings,
5). make the required reports to Rotary International, including the semiannual reports of membership, which shall be made to the General Secretary of Rotary International as of January 1 and July 1 of each year, and including prorated reports to the General Secretary on October 1 and April 1 of each active, member who has been elected to membership in the club since the start of the July or January semiannual reporting period, the report of changes in membership, which shall be made to the General Secretary of Rotary International, the monthly report of attendance at club meetings which shall be made to the district governor by such dates as specified by the district governor, and
6). perform such other duties as usually pertain to the office of secretary.

Treasurer

It shall be the duty of the Treasurer to have custody of all funds, accounting for same to the club and at any other time upon demand by the board, and to perform such other duties as pertain to the office of treasurer. Upon retirement from office the treasurer shall turn over to the incoming treasurer or to the president all funds, books of accounts, or any other club property.

Sergeant-At-Arms

The duties of the Sergeant-at-Arms shall be to uphold one of the most sacred tenants of Rotary: "having fun."

One of the most constructive methods of retaining strong members is including them on a regular basis in the good-natured humor, which should accompany each meeting. The Sergeant-at-Arms is also charged with making sure meetings begin with all of the necessary paraphernalia in place, including sign-in table, raffle tickets, badges, flags, banners etc.

The Sergeant-at-Arms is also responsible for the ongoing challenge of assuring that all members are knowledgeable about the 4-way test, pertinent facts of Rotary, and who the officers, directors, and fellow club members are.

The Sergeant-at-Arms also is charged with moderating disruptive behavior and assessing proper and humane penalties.

Directors

Director of Club Service

Shall chair this committee, devise and carry into effect plans which will guide and assist the members of this club in discharging their responsibilities in matters relating to club service. The chairman of the club service committee shall be responsible for regular meetings of the committee and shall report to the board on all club service activities.

(a) Attendance Committee. This committee shall devise means for encouraging attendance at all Rotary meetings — including attendance at district conferences, intercity meetings, regional conferences, and international conventions by all club members. This committee shall especially encourage attendance at regular meetings of this club and attendance at regular meetings of other clubs when unable to attend meetings of this club; keep all members informed on attendance requirements; promote better incentives for good attendance; and seek to ascertain and remove the conditions that contribute to unsatisfactory attendance.

(b) Classifications Committee. This committee shall as early as possible, but no later than 31 August of each year, make a classification survey of the community; shall compile from the survey a roster of filled and unfilled classifications, applying the classification principle; shall review, where necessary, existing classifications represented in the club; and shall counsel with the board on all classification problems.

(c) Club Bulletin Committee. This committee shall endeavor, through the publishing of a weekly club bulletin, to stimulate interest and improve attendance, announce the program of the forthcoming meeting, relate highlights of the previous meeting, promote fellowship, contribute to the Rotary education of all members, and report news of the club, of its members, and of the worldwide Rotary program.

(d) Fellowship Activities Committee. This committee shall promote acquaintance and friendship among the members, promote participation by members in organized Rotary recreational and social activities, and do such work in pursuance of the general object of the club as may be assigned by the president or the board.

(e) Magazine Committee. This committee shall stimulate reader interest in The Rotarian; sponsor a magazine month; arrange for brief monthly reviews of the magazine on regular club programs; encourage the use of the magazine in the induction of new members; provide a copy of the magazine for non-Rotarian speakers; secure international service and other special subscriptions for libraries, hospitals, schools, and other reading rooms; send news items and photographs to the editor of the magazine; and in other ways make the magazine of service to the club members and non-Rotarians.

(f) Membership Committee. This committee shall consider all proposals for membership from the personal side and shall thoroughly investigate the character, business, social and community standing, and general eligibility of all persons proposed for membership and shall report their decisions on all applications to the board.

(g) Membership Development Committee. This committee shall review continually the club roster of filled and unfilled classifications and shall take positive action to initiate and present to the board the names of suitable persons to fill unfilled classifications.

(h) Program Committee. This committee shall prepare and arrange the programs for the regular and special meetings of the club.

(i) Public Relations Committee. This committee shall devise and carry into effect plans (1) to give the public general information about Rotary, its history, object, and scope; and (2) to secure proper publicity for the club.

(j) Rotary Information Committee. This committee shall inform prospective members about the privileges and responsibilities of Rotary club membership; keep members informed about the history, object, and activities of Rotary at all levels; and oversee the orientation of new members during their first year in the club.

Director of Vocational Service

Shall chair this committee, and devise and carry into effect plans which will guide and assist the members of this club in discharging their responsibilities in their vocational relationships and in improving the general standards of practice in their respective vocations. The chairman of this committee shall be responsible for the vocational service activities of the club and shall supervise and coordinate the work of any committees that may be appointed on particular phases of vocational service.

Vocational service focuses on:

Adherence to, and promotion of, the highest ethical standards in all occupations, including fair treatment of employers, employees, associates, competitors, and the public.

The recognition of the worthiness of all useful occupations, not just your own or those that are pursued by Rotarians.

The contribution of your vocational talents to the problems and needs of society.

The values expressed in The 4-Way Test and the Declaration for Rotarians in Business and Professions, which promote high ethical standards in the workplace, a central theme of Rotary throughout its history.

Director of Community Service

Shall chair this committee, and devise and carry into effect plans which will guide and assist the members of this club in discharging their responsibilities in their community relationships. The chairman of this committee shall be responsible for the community service activities of the club and shall supervise and coordinate the work of any committees that may be appointed on particular phases of community service.

(a) Human Development Committee. This committee shall devise and carry into effect plans which will guide and assist the members of this club in dealing within the community with the welfare of human beings of all kinds throughout the whole span of life by providing assistance and support to those in need.

(b) Community Development Committee. This committee shall devise and carry into effect plans which will guide and assist the members of this club in working to make the community a better place to live by improving the physical condition of the community and its facilities.

(c) Environmental Protection Committee. This committee shall devise and carry into effect plans which will guide and assist the members of this club in monitoring and improving the quality of the community’s environment.

(d) Partners in Service Committee. This committee shall devise and carry into effect plans which will guide and assist the members of this club in building relationships with other Rotary-sponsored organizations within the community and in cooperating with them in service.

Director of International Service

Shall chair this committee, and devise and carry into effect plans which will guide and assist the members of this club in discharging their responsibilities in matters relating to international service. The chairman of this committee shall be responsible for the international service activities of the club and shall supervise and coordinate the work of any committees that may be appointed on particular phases of international service.

Director of Youth Service

Shall chair this committee, and devise and carry into effect plans which will guide and assist the members of this club in discharging their responsibilities in matters relating to youth service. The Director of this committee shall be responsible for the youth service activities of the club and shall supervise and coordinate the work of any committees that may be appointed on particular phases of youth service.

a) Interact Club – Interact is Rotary International's service club for young people ages 14-18. Interact clubs are sponsored by individual Rotary clubs, which provide support and guidance, but Interact clubs are self-governing and self-supporting. Clubs can be single-gender or mixed, as well as large and small. The membership base can be drawn from the student body of a single school. Each year, Interact clubs complete at least two community service projects, one of which furthers international understanding and goodwill. Through projects, Interactors develop a network of friendships with local and overseas clubs. And, in the process, Interactors develop leadership skills and learn the value of hard work.

b) Rotaract Club – Rotaract is a Rotary-sponsored service club for young men and women ages 18 to 30. Rotaract clubs are usually community-based or college/university-based and are sponsored by a local Rotary club making them true "partners in service" and key members of the Rotary family. Through the Rotaract program, young adults not only augment their knowledge and skills, but they also address the physical and social needs of their communities, while promoting international understanding and peace through a framework of friendship and service. All Rotaract efforts begin at the local grassroots level and all Rotaract clubs have access to the many resources of Rotary International and The Rotary Foundation. As one of the most significant and fastest-growing programs of Rotary service, with more than 7,600 Rotaract clubs in some 158 countries, Rotaract has become a worldwide phenomenon.